Guides and Online Help

Guides and Online Help
  • Guides and Online Help

    This section includes subject and other guides to help you use library resources effectively.

    Use the Subject Menu on the Left to find guides relevant to your subject.

    If you are unsure where your subject fits in, try the pull-down menu below: 


  • Referencing

    What is referencing?

    The process of giving credit to an author when you, or someone else, uses another person’s work.

    Why do we use referencing?

    We use referencing when we write to:

    • Give credit to another person when we mention or discuss their publications, works or ideas;
    • Provide evidence to support our ideas;
    • Demonstrate the breadth of our reading;
    • Demonstrate understanding of, and familiarity with, the subject;
    • Enable our readers to trace the sources we have mentioned.

    How can I tell if another work has been used?

    1. An indicator - commonly called a citation - is given at the relevant point in the text. This is usually either a number or the author's surname with the year of publication.
    2. A list is provided, often at the end of the work, showing more details (e.g. author, title, website address) about each work. This list - either a bibliography or a reference list - can be displayed in different ways but will follow the format of the chosen referencing system.

    What is the difference between a bibliography and a reference list?

    A bibliography shows the details - or reference - for every item consulted while preparing the work.  Only items which have been mentioned in the text appear in a reference list.

    Is there a checklist of what I need to do when I am writing?

    1. Get into the habit of noting the details (author, title, website address etc.) of all works you consult when preparing assignments/ items for publication.
    2. Check which referencing system applies. Each university, institution and publisher has a preferred system of referencing and guidance appears in documents like "referencing guidelines" or "instructions for authors". For UWS Referencing Guidelines, see below.
    3. Add indicators at appropriate points in your text whenever you refer to another work - either by directly quoting or by paraphrasing.
    4. Provide further details for each work, as specified by the relevant referencing guidelines/ instructions for authors.
    5. Be consistent.

    How do I reference in UWS?

    Following a 2009 decision by the Learning, Teaching and Assessment Board, students at UWS are expected to reference as follows:
    • Psychology: the American Psychological Association guidelines apply. See the APA style.
    • Law: the OSCOLA system (Oxford Standard for the Citation of Legal Authorities) applies. See OSCOLA for details, including a Quick Reference Guide.
    • Scottish Baptist College: guidance is provided internally.
    • ALL others: the UWS interpretation of the Harvard referencing system applies. See "Applying Referencing in UWS" and the "CoRE" (Collection of Referencing Examples) on Moodle - login then select Quicklinks and Referencing Guidelines.

    What is the Harvard referencing system?

    Harvard is a name-date referencing system - the author’s surname and the year of publication appear as an indicator (citation) in the text and details about each item are listed at the end of the work. Each entry – or reference – in this list starts with the author’s name and the entries are listed in alphabetical order.

    While there is consensus of opinion about the layout of a reference for a print book and for a print journal article, layouts for other item types are open to interpretation. The UWS interpretation takes into account the proliferation of electronic information and the wide range of sources that students in UWS are expected to use.

    Can technology help me with my references?

    Various referencing tools are available online. Some generate references, while others help you to manage your references. Tools which generate references are worth using if their setup closely matches the referencing guidelines you are using.

    You may find referencing management tools more beneficial. With these, you can export references directly from bibliographic databases, organise them into groups, store them in one place and, in some cases, import them into MSWord. One of these packages – EndNote - is installed on PCs on campus at UWS and is also available online.

    Who can help me with my referencing?

    If you would like assistance with referencing or learn more about using EndNote, please go to MyUWSLibrary on Moodle; contact your Subject Librarian or email the Referencing Group

    Can I access the UWS guidelines on Harvard without accessing Moodle?

  • EndNote

    What is EndNote?

    EndNote is a type of reference management software. If you are new to EndNote, find out more about it by viewing  this short introduction.

    EndNote Desktop

    Installing EndNote X7 at home - Windows 

    Installing EndNote X6 at home - Mac  

    EndNote Web

    • For use off and on campus
    • Free for UWS staff and students
    • Register OR 
    • Register via ISI Web of Knowledge (for an easier password)
    • Download Cite While You Write plug-in for use with Microsoft Word (ICT install on campus)
    • Save your EndNote Web connection details on EndNote desktop : Edit/Preferences/EndNote Web/
      Enter url [] ,email address and password

    Transfer references between EndNote Web and EndNote

    In EndNote desktop library use left hand Groups panel and scroll down to EndNote Web. Select the references or group that you want to transfer and click on Transfer.

    EndNote References

    • Open or create an EndNote library [.enl] 
    • Create reference manually OR 
    • Direct export references from databases OR 
    • Import references using filters: Edit/Import Filters/Open Filter Manager [or New Filter to create a filter] 
    • Do not use EndNote connect (Tools/Online search) to go onto databases to search. Access the databases via the normal routes but have your EndNote library open so you can export references
    • Define style of reference in the Style Manager: Edit/Output Style 

    Using Microsoft Word

    • Use the EndNote Tab
    • Use Preferences/Application to tell Word whether you are using EndNote or EndNote Web
    • Save your EndNote Web connection details on Word: EndNote tab/Preferences/Application/
      Enter url [] and email address and password [tick remember my address and password]

    Configuring EndNote X6 Find Full Text to get UWS Subscriptions

    To get journal articles that require a UWS subscription:

    • In EndNote X6 go to Edit/Preferences 
    • Click on Find Full Text 
    • Tick the OpenURL box. In OpenURL Path type:
    • In Authenticate with type: 

    Endnote Guides

    Adding UWS Harvard Style to EndNote

    Adding UWS Harvard Style to EndNote  

    • Go to My UWS Library on Moodle and download the UWS Harvard file.
    • Save it to your EndNote styles folder [EndNote is likely to be in your Program Files folder and the EndNote folder is called Styles].
    • Open EndNote and you should now have this style as a selectable option.

    What is SFX?

    SFX helps you find full-text journal articles. You can use SFX to:

    • check if a journal is available online.
    • get the full text of articles found via database searches.

    Checking online availability

    SFX lists most of the electronic journals purchased by UWS Library. You can find this list at SFX covers journal titles, but not the content of journals: if you need to find journal articles about a subject you should use an online database such as those listed on this page.

    Getting journal articles from database searches

    In online databases click on the "full text" or "PDF" link to read journal articles.

    If there is no full text/PDF link in the database use the SFX button to check if the journal article is available from a different source.

    Article not available electronically

    The message “no electronic fulltext available for this item” means that UWS does not purchase electronic access to the article. You should click on the “Holdings in University of the West of Scotland catalogue” link to check for paper copies of your article.

    If the article is not available electronically or on paper university staff, postgraduates and some undergraduates can use the Inter Library Loan service to obtain copies of articles.

    I am being asked to pay for an article

    • Check the available years for the journal (use the electronic journals list at ). Is the date of your article included in the available years?
    • Look for an option to log in.   This might be a link that says "Institutional login", "Shibboleth login", “UK Higher Education”, "Athens" or “Log in”.  Note: Logging in via Athens will not be possible for UWS users after September 2013.  See Accessing Online Resources for details.
    • Contact the Library for more help.

    I am getting a blank screen

    Turn off your pop-up blocker. Advice on how to do this is available on the library blog.

    SFX is unable to find my article

    Try using the electronic journals list to find the journal homepage, and navigate to your article from there.

    I need help finding journal articles about my subject

    Any other SFX problems

    Use the “link not working” option on the SFX webpage.

2014 University of the West of Scotland
University of the West of Scotland is a Registered Scottish Charity. Charity number SC002520.
Copyright & Privacy | FOI | Accessibility | Sitemap