This page contains approved policies, procedures and guidelines. Published documents are always the most recent version and are applicable to the current academic year (unless otherwise stated).
Student Experience
- Student Experience Policy Statement (pdf)
- Admissions Procedure (pdf)
- Appeals Procedure (pdf)
- Applying with a Criminal Conviction (pdf)
- Attendance Management Guidance for Sponsored Student Visa Holders (pdf)
- Authorised Interruption Guidance Notes (pdf)
- Conduct, Competence and Fitness to Practise Procedure (pdf)
- Criminal Convictions & Charges Procedure (pdf)
- Extenuating Circumstances Procedure (pdf)
- Library Collection Development Guide (pdf)
- Privacy Notice - Student Enrolment and Application (pdf)
- Procedure for Student Discipline (pdf)
- Procedures for Supporting Students in Distress (pdf)
- Referencing Statement (pdf)
- Student Academic Integrity Procedure (pdf)
- Recognition of Prior Learning (RPL) Handbook (pdf)
- Student Attendance and Engagement Procedure (pdf)
- Student Carers Statement (pdf)
- Student Suspension Procedure (pdf)
- Students Union Code of Practice (pdf)
- Students with Parental Responsibilities Guidance (pdf)
- Work-based Learning Procedure (pdf)
Student Enrolment Terms And Conditions 2023-24
These terms and conditions, and all the documents referred to in them, give you information about us and the legal terms and conditions with which you need to comply as a condition of your enrolment at the university.
Download our Terms and Conditions (pdf)Privacy Notice
UWS is committed to looking after any information that you make available to us. This privacy notice explains when and why we collect personal information about you and how we will use this information, keep it secure how we might share this with others as well as your rights.
Download our Privacy Notice (pdf)Regulatory Framework
The UWS Regulatory Framework is a set of regulations designed to maintain quality and academic standards. The framework covers Programmes of Study, Academic Awards and other distinctions. It ensures the appropriate criteria, requirements and procedures are in place to maintain these standards. it also enables the University to respond to the changing demands from industry, commerce, the professions and society.
Download our Regulatory Framework (pdf)The following handbooks underpin the Regulatory Framework and provide detailed information to support our academic standards:
Information Services
- Information Services Policy Statement (pdf)
- Copyright Guidance (pdf)
- Data Handling and Classification Protocol (ppf)
- IT Acceptable Use Policy (pdf)
- Acceptable Use Statement - MS Teams (pdf)
- MS Teams - Guidance Document for UWS Staff (pdf)
- IT Information Security Procedure (pdf)
- IT Hardware Asset Management Statement (pdf)
- IT Password Management Procedure (pdf)
- IT Software Licensing and Control Statement (pdf)
- Guidelines for the use of Social Media (pdf)
- Guidelines on Use of USB devices (pdf)
Finance
- Finance Policy Statement (pdf)
- Credit Control Procedure (pdf)
- Customer Fraud Anti-Money Laundering Procedure (pdf)
- Ethical Investment Statement (pdf)
- Financial Statement 2021-22 (pdf)
- Fundraising and Alumni Privacy Notice (pdf)
- Off Payroll Working Procedure (pdf)
- UWS Procurement Plan 2021-2025 (pdf)
- Procurement Protocol (pdf)
- Student Fees and Refunds Procedure (pdf)
- Staff Expenses Procedure (pdf)
- Treasury Management Protocol (pdf)
- UWS Annual Procurement Report 2022
Health & Safety
- Health & Safety Policy Statement (pdf)
- Access for Children to the University Procedure (pdf)
- Animals on Campus Protocol (pdf)
- Asbestos Management Protocol (pdf)
- Authorisation for Unattended Running of Equipment or Apparatus Procedure (pdf)
- Blood and Body Fluids Procedure (pdf)
- Compliance with PUWER Procedure (pdf)
- Control of Contractors Procedure (pdf)
- Control of Noise at Work Procedure (pdf)
- COSHH Procedure (pdf)
- Dangerous and Explosive Atmospheres Regulations Procedure (pdf)
- Display Screen Equipment Procedure (pdf)
- Disposal of Hazardous Waste Procedure (pdf)
- Emergency Evacuation of People With Disabilities Procedure (pdf)
- Fieldwork Procedure (pdf)
- First Aid Procedure (pdf)
- Guidance Note for Skin Safety (pdf)
- Health and Safety Management and Inspection Procedure
- Lone Working Procedure (pdf)
- Management of Contractors (pdf)
- Manual Handling Procedure (pdf)
- New Expectant Mothers Procedure (pdf)
- Personal Protective Equipment Procedure (pdf)
- Portable Appliance Testing (PAT) Procedure (pdf)
- Provision and Use of Work Equipment Procedure (pdf)
- Provision of Work Experience in UWS Procedure (pdf)
- Risk Assessment Procedure
- Smoke Free Protocol (pdf)
- Unattended Running of Equipment or Apparatus Procedure (pdf)
- Work-based Learning (Health & Safety) Procedure (pdf)
Corporate Governance
- Corporate Governance Policy Statement (pdf)
- Anti-Bribery Protocol (pdf)
- Business Travel Risk Management Procedure (pdf)
- Conflict of Interest Procedure (pdf)
- Data Protection Code of Practice (pdf)
- Donations Procedure (pdf)
- Due Diligence Procedure (pdf)
- Employer Liability Certificate (pdf)
- Fraud Prevention Procedure (pdf)
- Freedom of Information Procedure (pdf)
- Gifts and Hospitality Protocol (pdf)
- Major Incident and Continuity Planning Procedure (pdf)
- Prevent Duty Events and External Speakers Protocol (pdf)
- Procedure for the Annual Statement of Assurance (pdf)
- Public Interest Disclosure (Whistleblowing) Procedure (pdf)
- Records Management Protocol (pdf)
- Risk Management Procedure (pdf)
- Safeguarding Of Children & Vulnerable Adults Procedure (pdf)
Research, Knowledge Exchange & Innovation
- Research Policy Statement (pdf)
- Code of Ethics (pdf)
- Consultancy Procedure (pdf)
- Doctoral College Code of Practice (pdf)
- Doctoral College Handbook (pdf)
- Exploitation of IP Property Procedure (pdf)
- Export Control & Sanctions Procedure (pdf)
- Guidelines for Ethical Practice in Research and Scholarship (pdf)
- Research Data Management Procedure (pdf)
- Researcher Development Concordat - Six Year Review Report (pdf)
People & Organisational Development
The People and and Wellbeing Policy Statement sets out our commitment and the broad principles within which we will operate to support our staff in relation to the employment relationship, helping create sustainable and successful relationships between our people and the organisation.
Download our Policy Statement (pdf)People & Organisational Development have a number of procedures to help UWS achieve its strategic ambitions through our people, by fostering cultures of trust, fairness and inclusion in which people feel supported, engaged and relate to each other in a professional way. These are outline in the sections below:
Employee Relations
- Absence Management Procedure
- Disciplinary Procedure (pdf)
- Disciplinary Procedure - Guidelines for Employees (pdf)
- Disciplinary Procedure - Guidelines for Managers (pdf)
- Grievance Resolution Procedure (pdf)
- Guidelines: Grievance Resolution for Managers
- Guidelines: Grievance Resolution for Staff
- Guidelines: Dignity and Respect at Work
- Guidelines: Staff Attendance during Severe Weather Conditions (pdf)
- Organisational Change Procedure (pdf)
- Guidelines: Organisational Change
- Guidelines: Attendance During Severe Weather Conditions
- Redeployment Procedure (pdf)
- Redundancy Procedure (pdf)
- Supporting Performance Improvement (pdf)
- Guidelines: Supporting Performance Improvement
Family Friendly
- Adoption and Surrogacy Leave and Pay Procedure (pdf)
- Career Break Procedure (pdf)
- Carer's Fund Procedure (pdf)
- Carer's Leave Procedure (pdf)
- Dependants Leave and Pay Procedure (pdf)
- Flexible Working Procedure (pdf)
- Maternity Leave and Pay Procedure (pdf)
- Employees: Maternity Leave and Pay Guidelines (pdf)
- Guidelines: Maternity Leave and Pay for Managers
- Parental Leave Procedure (pdf)
- Paternity Leave and Pay Procedure (pdf)
- Retirement Procedure (pdf)
- Shared Parental Leave Procedure (pdf)
Reward & Recognition
- Academic Promotion Process (pdf)
- Additional Annual Leave Purchase (pdf)
- Associate Lecturer Procedure (pdf)
- Guidance on Use of Associate Lecturers (pdf)
- Local Staff Recognition Procedure (pdf)
- Regrading Procedure (pdf)
- Salary Recognition and Reward Procedure (pdf)
- Salary Recognition and Reward Guidance (pdf)
- Staff Pay Scales (pdf)
- STARS (under review - pdf)
- Guidelines: Starting Salary (pdf)
External Quality Review - QESR
The Quality Assurance Agency (QAA) Scotland currently adopt a two-phase methodology for external review. This comprises Phase 1 covering the delivery of the Quality Enhancement and Standards Review (QESR) and Institutional Liaison Meetings (ILMs); this approach applies to Scottish HEIs in the period 2022-24. This follows the previous cyclical method know as Enhancement-Led Institutional Review (ELIR).
Our QESR took place in March 2023; a link to the full QESR report is provided below, along with the resulting Action plan which was approved by Senate on 4 October 2023. The UWS QESR follow-up Institutional Liaison Meeting is scheduled for 22 February 2024 and we shall now work towards progressing these actions.
The new external institutional review method (Phase 2) is currently being developed within the context of a major Scottish Funding Council (SFC) review – Coherent Provision and Sustainability: A Review of Tertiary Education and Research. The new tertiary quality arrangements will be agreed during 2023-24 for implementation in 2024-25.
Last updated: 09/04/2024