Policies, Procedures & Guidance

Students

• Student Experience Policy Statement (pdf)
• Academic Engagement & Attendance Procedure (pdf)
• Admissions Procedure (pdf)
• Appeals Procedure (pdf)
• Authorised Interruption Guidance Notes (pdf)
• Conduct, Competence and Fitness to Practise Procedure (pdf)
• Copyright Guidance (pdf)
• Criminal Convictions & Charges Procedure (pdf)
• Emergency Evacuation of People with Disabilities Procedure (pdf)
• Extenuating Circumstances Statement (pdf)
• Library Collection Development Guide (pdf)
• Plagiarism Procedure (pdf)
• Procedures for Supporting Students in Distress (pdf)
• Procedure for Student Discipline (pdf)
• Referencing Statement (pdf)
• Recognition of Prior Learning (RPL) Handbook (pdf)
• Student Enrolment Terms & Conditions and Privacy Notice
• Student Suspension Procedure (pdf)
• Students with Parental Responsibilities Guidance (pdf)
• Work-based Learning Procedure (pdf)

Information Services

• Information Services Policy Statement (pdf)
• IT Acceptable Use Statement (pdf)
• IT Information Security Procedure (pdf)
• IT Hardware Asset Management Statement (pdf)
• IT Password Management Procedure (pdf)
• IT Software Licensing and Control Statement (pdf)
• Protocol for the use of Cloud Storage (pdf)
• Data Classification Schedule (pdf)
• Guidelines for the use of Social Media (pdf)
• Guidelines on USB devices (pdf)

Finance

• Finance Policy Statement (pdf)
• Credit Control Procedure (pdf)
• Procurement Protocol (pdf)
• Student Fees and Refunds Procedure (pdf)
• Staff Expenses Procedure
• Treasury Management Protocol (pdf)

Health, Safety & Wellbeing

• Health, Safety & Wellbeing Policy Statement (pdf)
• Access for Children to the University Procedure (pdf)
• Animals on Campus Protocol (pdf)
• Authorisation for Unattended Running of Equipment or Apparatus Procedure (pdf)
• Blood and Body Fluids Procedure (pdf)
• Compliance with PUWER Procedure (pdf)
• Control of Noise at Work Procedure (pdf)
• COSHH Procedure (pdf)
• Dangerous and Explosive Atmospheres Regulations Procedure (pdf)
• Display Screen Equipment Procedure (pdf)
• Disposal of Hazardous Waste Procedure (pdf)
• Fieldwork Procedure (pdf)
• First Aid Procedure (pdf)
• Guidance Note for Skin Safety (pdf)
• Health and Safety Management and Inspection Procedure
• Lone Working Procedure (pdf)
• Management of Contractors (pdf)
• Manual Handling Procedure (pdf)
• New Expectant Mothers Procedure (pdf)
• Personal Protective Equipment Procedure (pdf)
• Portable Appliance Testing (PAT) Procedure (pdf)
• Provision and Use of Work Equipment Procedure (pdf)
• Provision of Work Experience in UWS Procedure (pdf)
• Risk Assessment Procedure
• Smoke Free Protocol (pdf)
• Unattended Running of Equipment or Apparatus Procedure (pdf)
• Work-based Learning (Health & Safety) Procedure

Corporate Governance

• Corporate Governance Policy Statement (pdf)
• Accountability Code of Practice (pdf)
• Business Travel Risk Management Procedure (pdf)
• Data Protection Code of Practice (pdf)
• Donations Procedure (pdf)
• Due Diligence Procedure (pdf)
• Freedom of Information Procedure (pdf)
• Guidance for Staff on Fraud Prevention and Fraud Reporting (pdf)
• Gifts and Hospitality Protocol (pdf)
• Guidance for Staff on Anti-bribery (pdf)
• Major Incident and Continuity Planning Procedure (pdf)
• Prevent Duty Events and External Speakers Protocol (pdf)
• Procedure for the Annual Statement of Assurance (pdf)
• Procedures for Raising Concerns (pdf)
• Records Management Protocol (pdf)
• Response Plan under the Accountability Code of Practice (pdf)
• Risk Management Procedure (pdf)

RESEARCH & Enterprise Services

• Research & Enterprise Policy Statement (pdf)
• Code of Ethics (pdf)
• Conflict of Interest Procedure (pdf)
• Consultancies Procedure (pdf)
• Exploitation of Intellectual Property Procedure (pdf)
• Guidelines for Ethical Practice in Research and Scholarship (pdf)

People & Organisational Development have a number of procedures to help UWS achieve its strategic ambitions through our people, by fostering cultures of trust, fairness and inclusion in which people feel supported, engaged and relate to each other in a professional way. These are outline in the sections below:

Employee Relations

• Absence Management Procedure
• Disciplinary Procedure (pdf)
• Disciplinary Procedure - Guidelines for Employees (pdf)
• Disciplinary Procedure - Guidelines for Managers (pdf)
• Employee Relations Appeals Procedure (pdf)
• Grievance Resolution Procedure (pdf)
• Guidelines: Grievance Resolution for Managers
• Guidelines: Grievance Resolution for Staff
• Guidelines: Dignity and Respect at Work
• Guidelines: Staff Attendance during Severe Weather Conditions (pdf)
• Organisational Change Procedure (pdf)
• Guidelines: Organisational Change
• Guidelines: Attendance During Severe Weather Conditions
• Redeployment Procedure (pdf)
• Redundancy Procedure (pdf)
• Supporting Performance Improvement - Update (pdf)
• Guidelines: Supporting Performance Improvement

Equality & Diversity

• Equality, Diversity & Human Rights Procedure (pdf)
• Equality, Diversity & Human Rights Guidance (pdf)
• Equality Impact Assessment Procedure (pdf)
• Equality Impact Assessment Guidelines
• Guidelines: Equality Impact

Family Friendly

• Adoption and Surrogacy Leave and Pay Procedure (pdf)
• Career Break Procedure (pdf)
• Carer's Fund Procedure (pdf)
• Dependants Leave and Pay Procedure (pdf)
• Flexible Working Procedure (pdf)
• Guidelines: Flexible Working
• Maternity Leave and Pay Procedure (pdf)
• Employees: Maternity Leave and Pay Guidelines (pdf)
• Guidelines: Maternity Leave and Pay for Managers
• Parental Leave Procedure
• Paternity Leave and Pay Procedure (pdf)
• Guidelines: Paternity Leave and Pay
• Retirement Procedure (pdf)
• Returners Scheme (pdf)
• Shared Parental Leave Procedure (pdf)

Resourcing

• Emeritus Professors Procedure (pdf)
• Engaging Non-Permanent Workers (pdf)
• Recruitment Selection Procedure (pdf)
• Probationary Period Guidelines Updated March 2020
• Visiting And Honorary Academic Appointments Procedure
• Resourcing Relocation Expenses Procedure

Reward & Recognition

• Academic Promotion to Ac3 Lecturer
• Academic Promotion to Reader (pdf)
• Academic Promotion to Senior Lecturer and Reader Procedure (pdf)
• Additional Annual Leave Purchase (pdf)
• Associate Lecturer Procedure (pdf)
• Local Staff Recognition Procedure (pdf)
• Professorial Promotions (pdf)
• Regrading Procedure (pdf)
• Salary Recognition and Reward Procedure (pdf)
• Salary Recognition and Reward Guidance (pdf)
• STARS (pdf)
• Guidelines: Starting Salary (pdf)