This page contains approved policies, procedures and guidelines. Published documents are always the most recent version and are applicable to the current academic year (unless otherwise stated).
UWS Regulatory Framework 2024-25
Please note that the UWS Regulatory Framework for Academic Programmes and Awards are not located on this webpage. The UWS Regulatory Framework outlines all aspects of our awards from programme admission to exit awards as well as our code of discipline and appeals for students.
Learning, Teaching & Student Success
- Assessment Handbook 2024 25 (pdf)
- Learning, Teaching & Student Success Policy Statement (pdf)
- Admissions Procedure (pdf)
- Attendance Management Guidance for Sponsored Student Visa Holders (pdf)
- Authorised Interruption Guidance Notes (pdf)
- Conduct, Competence and Fitness to Practise Procedure (pdf)
- Criminal Convictions and Charges Procedure (pdf)
- Learning & Teaching Staff Development Guidance (pdf)
- Library Collection Development Guide (pdf)
- Procedure for completing an Extenuating Circumstances Submission (pdf)
- Procedure for Student Discipline (pdf)
- Procedures for Supporting Students in Distress (pdf)
- Referencing Statement (pdf)
- Recognition of Prior Learning (RPL) Handbook (pdf)
- Student Academic Integrity Procedure (pdf)
- Student Appeals Procedure (pdf)
- Student Attendance and Engagement Procedure (pdf)
- Student Carers Statement (pdf)
- Student Conduct in Examinations (pdf)
- Student Suspension Procedure (pdf)
- Students with Parental Responsibilities Guidance (pdf)
- Work-based Learning Procedure (pdf)
Information Services
- Information Services Policy Statement (pdf)
- Data Handling and Classification Protocol (pdf)
- IT Acceptable Use Statement (pdf)
- Acceptable Use Statement - MS Teams (pdf)
- Acceptable Use Statement - MS OneDrive (pdf)
- Guidance Document for UWS Staff - MS Teams (pdf)
- Guidance Document for UWS Staff - USB devices (pdf)
- Guidelines for the use of Social Media (pdf)
- IT Information Security Procedure (pdf)
- IT Hardware Asset Management Statement (pdf)
- IT Password Management Procedure (pdf)
- IT Software Licensing and Control Statement (pdf)
Health & Safety
- Health & Safety Policy Statement (pdf)
- Access for Children to the University Procedure (pdf)
- Animals on Campus Protocol (pdf)
- Asbestos Management Protocol (pdf)
- Authorisation for Unattended Running of Equipment/Apparatus Procedure (pdf)
- Blood and Body Fluids Procedure (pdf)
- Compliance with PUWER Procedure (pdf)
- Control of Contractors Procedure (pdf)
- Control of Noise at Work Procedure (pdf)
- Control of Substances Hazardous to Health Procedure (pdf)
- Dangerous Substances and Explosive Atmospheres (DSEAR) Procedure (pdf)
- Display Screen Equipment Procedure (pdf)
- Disposal of Hazardous Waste Procedure (pdf)
- Emergency Evacuation of People with Disabilities Procedure (pdf)
- Fieldwork Procedure (pdf)
- First Aid Procedure (pdf)
- Guidance Note for Skin Safety (pdf)
- Health and Safety Management and Inspection Procedure (pdf)
- Lone Working Procedure (pdf)
- Management of Contractors (pdf)
- Manual Handling Procedure (pdf)
- New Expectant Mothers Procedure (pdf)
- Personal Protective Equipment Procedure (pdf)
- Portable Appliance Testing (PAT) Procedure (pdf)
- Provision and Use of Work Equipment Procedure (pdf)
- Risk Assessment Procedure
- Smoke Free Protocol (pdf)
- Work-based Learning (Health & Safety) Procedure (pdf)
- Unattended Running of Equipment or Apparatus Procedure (pdf)
Corporate Governance
- UWS Corporate Governance Policy Statement - 2025 (pdf)
- Anti-Bribery Protocol (pdf)
- Business Travel Risk Management Procedure (pdf)
- UWS Conflict of Interest Procedure - 2025 (pdf)
- UWS Data Protection Code of Practice - 2025 (pdf)
- Donations Procedure (pdf)
- Due Diligence Procedure (pdf)
- UWS Fraud Prevention Procedure - 2025 (pdf)
- Freedom of Information Procedure (pdf)
- UWS Gifts and Hospitality Protocol - 2025 (pdf)
- Major Incident and Continuity Planning Procedure (pdf)
- Prevent Duty Events and External Speakers Protocol (pdf)
- Procedure for the Annual Statement of Assurance (pdf)
- UWS Public Interest Disclosure (Whistleblowing) Procedure - 2025 (pdf)
- UWS Records Management Protocol - 2025 (pdf)
- Risk Management Procedure (pdf)
- Safeguarding Of Children & Vulnerable Adults Procedure (pdf)
Research & Innovation
- Research and Innovation Policy Statement (pdf)
- Code of Research Practice and Research Ethics (pdf)
- Consultancy Procedure (pdf)
- Exploitation of IP Property Procedure (pdf)
- Export Control & Sanctions Procedure (pdf)
- Guidelines for Ethical Practice in Research and Scholarship (pdf)
- Research Data Management Procedure (pdf)
- Procedure for Investigating Allegations of Misconduct in Research
People and Wellbeing
The People and and Wellbeing Policy Statement sets out our commitment and the broad principles within which we will operate to support our staff in relation to the employment relationship, helping create sustainable and successful relationships between our people and the organisation.
Download our Policy Statement (pdf)People and Wellbeing have a number of procedures to help UWS achieve its strategic ambitions through our people, by fostering cultures of trust, fairness and inclusion in which people feel supported, engaged and relate to each other in a professional way. These are outline in the sections below:
Employee Relations
- Absence Management Procedure
- Dignity and Respect at Work Guidelines (pdf)
- Disciplinary Procedure (pdf)
- Disciplinary Procedure - Guidelines for Employees (pdf)
- Disciplinary Procedure - Guidelines for Managers (pdf)
- Grievance Resolution Procedure (pdf)
- Guidelines: Grievance Resolution for Managers
- Guidelines: Grievance Resolution for Staff
- Guidance: Attendance During Severe Weather Conditions (pdf)
- Guidelines: Supporting Performance Improvement (pdf)
- Organisational Change Procedure (pdf)
- Guidelines: Organisational Change
- Redeployment Procedure (pdf)
- Redundancy Procedure (pdf)
- Supporting Performance Improvement Procedure (pdf)
Equality & Diversity
Family Friendly
- Adoption and Surrogacy Leave and Pay Procedure (pdf)
- Career Break Procedure (pdf)
- Carer's Fund Procedure (pdf)
- Carer's Leave Procedure (pdf)
- Dependants Leave and Pay Procedure (pdf)
- Flexible Working Procedure (pdf)
- Maternity Leave and Pay Procedure (pdf)
- Employees: Maternity Leave and Pay Guidelines (pdf)
- Guidelines: Maternity Leave and Pay for Managers
- Parental Leave Procedure (pdf)
- Paternity Leave and Pay Procedure (pdf)
- Retirement Procedure (pdf)
- Returners Scheme (pdf)
- Shared Parental Leave Procedure (pdf)
Reward & Recognition
- Academic Promotion Process (pdf)
- Additional Annual Leave Purchase (pdf)
- Associate Lecturer Procedure (pdf)
- Local Staff Recognition Procedure (pdf)
- Regrading Procedure (pdf)
- Reward and Recognition Guidance on Use of Associate Lecturers (pdf)
- Salary Recognition and Reward Procedure (pdf)
- Salary Recognition and Reward Guidance (pdf)
- Staff Pay Scales (pdf)
- STARS (under review - pdf)
- Guidelines: Starting Salary (pdf)
Quality Documentation
External Quality Review - QESR
The Quality Assurance Agency (QAA) Scotland currently adopt a two-phase methodology for external review. This comprises Phase 1 covering the delivery of the Quality Enhancement and Standards Review (QESR) and Institutional Liaison Meetings (ILMs); this approach applies to Scottish HEIs in the period 2022-24. This follows the previous cyclical method know as Enhancement-Led Institutional Review (ELIR).
Our QESR took place in March 2023; a link to the full QESR report is provided below, along with the resulting Action plan which was approved by Senate on 4 October 2023. The UWS QESR follow-up Institutional Liaison Meeting is scheduled for 22 February 2024 and we shall now work towards progressing these actions.
The new external institutional review method (Phase 2) is currently being developed within the context of a major Scottish Funding Council (SFC) review – Coherent Provision and Sustainability: A Review of Tertiary Education and Research. The new tertiary quality arrangements will be agreed during 2023-24 for implementation in 2024-25.
Last updated: 07/07/2025