This page contains approved policies, procedures and guidelines. Published documents are always the most recent version and are applicable to the current academic year (unless otherwise stated).
Student Experience
- Student Experience Policy Statement (pdf)
- Admissions Procedure (pdf)
- Appeals Procedure (pdf)
- Applying with a Criminal Conviction (pdf)
- Attendance Management Guidance for Sponsored Student Visa Holders (pdf)
- Authorised Interruption Guidance Notes (pdf)
- Conduct, Competence and Fitness to Practise Procedure (pdf)
- Criminal Convictions & Charges Procedure (pdf)
- Extenuating Circumstances Procedure (pdf)
- Library Collection Development Guide (pdf)
- Privacy Notice - Student Enrolment and Application (pdf)
- Procedure for Student Discipline (pdf)
- Procedures for Supporting Students in Distress (pdf)
- Referencing Statement (pdf)
- Student Academic Integrity Procedure (pdf)
- Recognition of Prior Learning (RPL) Handbook (pdf)
- Student Attendance and Engagement Procedure (pdf)
- Student Carers Statement (pdf)
- Student Suspension Procedure (pdf)
- Students Union Code of Practice (pdf)
- Students with Parental Responsibilities Guidance (pdf)
- Work-based Learning Procedure (pdf)
Complaints Handling Procedure
Click here for Complaints Handling Procedure details
- Part 1 - Overview and Structure - This document outlines the structure of the UWS CHP; the five other parts identified on this page. In addition, it outlines the two stages to our CHP, escalation options, confidentiality obligations and expected behaviour of staff and complainants.
- Part 2 - When to use the CHP - This document provides guidance on identifying what is and what is not a complaint, handling complex or unusual complaint circumstances, the interaction of complaints and other processes, and what to do if the CHP does not apply.
- Part 3 - Complaints Handling Process - This document provides guidance on handling a complaint through stages 1 and 2 of the CHP, and dealing with post-closure contact.
- Part 4 - Governance - This document outlines staff roles and responsibilities and guidance on recording, reporting, publicising and learning from complaints.
- Part 5 - Guide for students and members of the public - This document outlines the necessary information for students and members of the public on how we handle complaints.
- Part 6 - Acceptable Behaviour Guidance - This document sets out what we consider unacceptable behaviour and how we deal with unacceptable behaviour directed towards our staff who are dealing with complaints.
You can use this Complaints Form as part of the Complaints Handling Procedure (this is not required).
Student Enrolment Terms And Conditions 2023-24
These terms and conditions, and all the documents referred to in them, give you information about us and the legal terms and conditions with which you need to comply as a condition of your enrolment at the university.
Download our Terms and Conditions (pdf)Privacy Notice
UWS is committed to looking after any information that you make available to us. This privacy notice explains when and why we collect personal information about you and how we will use this information, keep it secure how we might share this with others as well as your rights.
Download our Privacy Notice (pdf)Regulatory Framework
The UWS Regulatory Framework is a set of regulations designed to maintain quality and academic standards. The framework covers Programmes of Study, Academic Awards and other distinctions. It ensures the appropriate criteria, requirements and procedures are in place to maintain these standards. it also enables the University to respond to the changing demands from industry, commerce, the professions and society.
Download our Regulatory Framework (pdf)The following handbooks underpin the Regulatory Framework and provide detailed information to support our academic standards:
Information Services
- Information Services Policy Statement (pdf)
- Copyright Guidance (pdf)
- Data Classification Schedule (pdf)
- IT Acceptable Use Policy (pdf)
- IT Information Security Procedure (pdf)
- IT Hardware Asset Management Statement (pdf)
- IT Password Management Procedure (pdf)
- IT Software Licensing and Control Statement (pdf)
- Protocol for the use of Cloud Storage (pdf)
- Guidelines for the use of Social Media (pdf)
- Guidelines on Use of USB devices (pdf)
- Protocol for the Use of Cloud Storage (pdf)
Health & Safety
- Health & Safety Policy Statement (pdf)
- Access for Children to the University Procedure (pdf)
- Animals on Campus Protocol (pdf)
- Asbestos Management Protocol (pdf)
- Authorisation for Unattended Running of Equipment or Apparatus Procedure (pdf)
- Blood and Body Fluids Procedure (pdf)
- Compliance with PUWER Procedure (pdf)
- Control of Contractors Procedure (pdf)
- Control of Noise at Work Procedure (pdf)
- COSHH Procedure (pdf)
- Dangerous and Explosive Atmospheres Regulations Procedure (pdf)
- Display Screen Equipment Procedure (pdf)
- Disposal of Hazardous Waste Procedure (pdf)
- Emergency Evacuation of People With Disabilities Procedure (pdf)
- Fieldwork Procedure (pdf)
- First Aid Procedure (pdf)
- Guidance Note for Skin Safety (pdf)
- Health and Safety Management and Inspection Procedure
- Lone Working Procedure (pdf)
- Management of Contractors (pdf)
- Manual Handling Procedure (pdf)
- New Expectant Mothers Procedure (pdf)
- Personal Protective Equipment Procedure (pdf)
- Portable Appliance Testing (PAT) Procedure (pdf)
- Provision and Use of Work Equipment Procedure (pdf)
- Provision of Work Experience in UWS Procedure (pdf)
- Risk Assessment Procedure
- Smoke Free Protocol (pdf)
- Unattended Running of Equipment or Apparatus Procedure (pdf)
- Work-based Learning (Health & Safety) Procedure (pdf)
Corporate Governance
- Corporate Governance Policy Statement (pdf)
- Accountability Code of Practice (pdf)
- Anti-Bribery Protocol (pdf)
- Business Travel Risk Management Procedure (pdf)
- Conflict of Interest Procedure (pdf)
- Data Protection Code of Practice (pdf)
- Donations Procedure (pdf)
- Due Diligence Procedure (pdf)
- Fraud Prevention Procedure (pdf)
- Freedom of Information Procedure (pdf)
- Guidance for Staff on Fraud Prevention and Fraud Reporting (pdf)
- Gifts and Hospitality Protocol (pdf)
- Guidance for Staff on Anti-bribery (pdf)
- Major Incident and Continuity Planning Procedure (pdf)
- Prevent Duty Events and External Speakers Protocol (pdf)
- Procedure for the Annual Statement of Assurance (pdf)
- Procedures for Raising Concerns (pdf)
- Public Interest Disclosure (Whistleblowing) Procedure (pdf)
- Records Management Protocol (pdf)
- Response Plan under the Accountability Code of Practice (pdf)
- Risk Management Procedure (pdf)
Research, Knowledge Exchange & Innovation
- Research Policy Statement (pdf)
- Code of Ethics (pdf)
- Consultancy Procedure (pdf)
- Doctoral College Handbook (pdf)
- Exploitation of IP Property Procedure (pdf)
- Export Control & Sanctions Procedure (pdf)
- Guidelines for Ethical Practice in Research and Scholarship (pdf)
- Research Data Management Procedure (pdf)
People & Organisational Development
The People and Organisational Development Policy Statement sets out our commitment and the broad principles within which we will operate to support our staff in relation to the employment relationship, helping create sustainable and successful relationships between our people and the organisation.
Download our Policy Statement (pdf)People & Organisational Development have a number of procedures to help UWS achieve its strategic ambitions through our people, by fostering cultures of trust, fairness and inclusion in which people feel supported, engaged and relate to each other in a professional way. These are outline in the sections below:
Employee Relations
- Absence Management Procedure
- Disciplinary Procedure (pdf)
- Disciplinary Procedure - Guidelines for Employees (pdf)
- Disciplinary Procedure - Guidelines for Managers (pdf)
- Grievance Resolution Procedure (pdf)
- Guidelines: Grievance Resolution for Managers
- Guidelines: Grievance Resolution for Staff
- Guidelines: Dignity and Respect at Work
- Guidelines: Staff Attendance during Severe Weather Conditions (pdf)
- Organisational Change Procedure (pdf)
- Guidelines: Organisational Change
- Guidelines: Attendance During Severe Weather Conditions
- Redeployment Procedure (pdf)
- Redundancy Procedure (pdf)
- Supporting Performance Improvement (pdf)
- Guidelines: Supporting Performance Improvement
Family Friendly
- Adoption and Surrogacy Leave and Pay Procedure (pdf)
- Career Break Procedure (pdf)
- Carer's Fund Procedure (pdf)
- Dependants Leave and Pay Procedure (pdf)
- Flexible Working Procedure (pdf)
- Guidelines: Flexible Working (pdf)
- Maternity Leave and Pay Procedure (pdf)
- Employees: Maternity Leave and Pay Guidelines (pdf)
- Guidelines: Maternity Leave and Pay for Managers
- Parental Leave Procedure (pdf)
- Paternity Leave and Pay Procedure (pdf)
- Guidelines: Paternity Leave and Pay
- Retirement Procedure (pdf)
- Shared Parental Leave Procedure (pdf)
Reward & Recognition
- Academic Promotion to Ac3 Lecturer (under review - pdf)
- Academic Promotion to Professor (pdf)
- Academic Promotion to Reader (under review - pdf)
- Academic Promotion to Senior Lecturer and Reader Procedure (under review - pdf)
- Additional Annual Leave Purchase (pdf)
- Associate Lecturer Procedure (pdf)
- Guidance on Use of Associate Lecturers (pdf)
- Local Staff Recognition Procedure (pdf)
- Regrading Procedure (pdf)
- Salary Recognition and Reward Procedure (pdf)
- Salary Recognition and Reward Guidance (pdf)
- Staff Pay Scales (pdf)
- STARS (under review - pdf)
- Guidelines: Starting Salary (pdf)
Last updated: 12/09/2023