You can ask to see personal data about you that’s held by the University.
Under Section 7 of the Data Protection Act 1998 (DPA), an individual has the right to access their personal information.
If you’re looking for general information, rather than personal data about you, you should make a Freedom of Information request.
How to request information we hold about you
To request your personal data, please complete a Subject Access Request Form.
If there are specific documents you want to see, or specific areas of the University that you want us to search, make this clear on your form.
Return it by email to firstname.lastname@example.org or by post to Legal Service, University of the West of Scotland, Paisley Campus, Paisley, PA1 2BE.
What we’ll do
We’ll respond within 40 calendar days of receiving your request. If we can’t meet this deadline for any reason, we will let you know.
We’ll treat your request in the strictest confidence. Only authorised staff in relevant departments process these data requests.
Only personal data that relates to you will be released. We may omit information that we don’t consider to be personal data, or information that might breach other people’s privacy.
Further information on your rights is available on the UK Information Commissioner’s website.
Requesting information on behalf of someone else
To request information on someone else’s behalf, you need to provide proof that you are acting with that person’s authority.
You should complete a Subject Access Request Form. Submit this with the other person’s signature, confirming that they consent to your acting on their behalf. You also need to supply evidence of their identity.
Academic departments are responsible for releasing information on assessment to students, including exam marks. As a student, you should only submit a request to the Data Protection Office if you need additional information, such as:
your personal file
relevant extracts from minutes of examiners’ meetings
advice on data protection issues or more complex requests