This page contains approved policies, procedures and guidelines. Published documents are always the most recent version and are applicable to the current academic year (unless otherwise stated).
UWS Regulatory Framework 2025-26
Click the link below if you are looking for our UWS Regulatory Framework which outlines all aspects relating to the provision of our programmes of study, including admission, progression and assessment on our credit-bearing academic awards.
View our Regulatory Framework 2025-26
All our approved policies, procedures and guidelines are grouped into specific categories according to their functional ownership and area of application. Click the links below to navigate the webpage.
Learning, Teaching & Student Success
- Assessment Handbook 2024 25 (pdf)
- Learning, Teaching & Student Success Policy Statement (pdf)
- Admissions Procedure (pdf)
- Attendance Management Guidance for Sponsored Student Visa Holders (pdf)
- Authorised Interruption Guidance Notes (pdf)
- Conduct, Competence and Fitness to Practise Procedure (pdf)
- Criminal Convictions and Charges Procedure (pdf)
- Learning & Teaching Staff Development Guidance (pdf)
- Library Collection Development Guide (pdf)
- Procedure for completing an Extenuating Circumstances Submission (pdf)
- Procedure for Student Discipline (pdf)
- Procedures for Supporting Students in Distress (pdf)
- Referencing Statement (pdf)
- Recognition of Prior Learning (RPL) Handbook (pdf)
- Student Academic Integrity Procedure (pdf)
- Student Appeals Procedure (pdf)
- Student Attendance and Engagement Procedure (pdf)
- Student Carers Statement (pdf)
- Student Conduct in Examinations (pdf)
- Student Suspension Procedure (pdf)
- Students with Parental Responsibilities Guidance (pdf)
- Work-based Learning Procedure (pdf)
Information Services
- Information Services Policy Statement (pdf)
- Data Handling and Classification Protocol (pdf)
- IT Acceptable Use Statement (pdf)
- Acceptable Use Statement - MS Teams (pdf)
- Acceptable Use Statement - MS OneDrive (pdf)
- Guidance Document for UWS Staff - MS Teams (pdf)
- Guidance Document for UWS Staff - USB devices (pdf)
- Guidelines for the use of Social Media (pdf)
- IT Information Security Procedure (pdf)
- IT Hardware Asset Management Statement (pdf)
- IT Password Management Procedure (pdf)
- IT Software Licensing and Control Statement (pdf)
Health & Safety
- Health & Safety Policy Statement (pdf)
- Access for Children to the University Procedure (pdf)
- Animals on Campus Protocol (pdf)
- Asbestos Management Protocol (pdf)
- Authorisation for Unattended Running of Equipment/Apparatus Procedure (pdf)
- Control of Contractors Procedure (pdf)
- Control of Noise at Work Procedure (pdf)
- Control of Substances Hazardous to Health Procedure (pdf)
- Dangerous Substances and Explosive Atmospheres (DSEAR) Procedure (pdf)
- Display Screen Equipment Procedure (pdf)
- Disposal of Hazardous Waste Procedure (pdf)
- Emergency Evacuation of People with Disabilities Procedure (pdf)
- Fieldwork Procedure (pdf)
- Fire Risk from Lithium-ion Powered Devices Procedure (pdf)
- UWS Fire Safety Plan (pdf)
- First Aid Procedure (pdf)
- Health and Safety Management and Inspection Procedure (pdf)
- Lone Working Procedure (pdf)
- Manual Handling Procedure (pdf)
- New and Expectant Mothers Procedure (pdf)
- Personal Protective Equipment Procedure (pdf)
- Portable Appliance Testing (PAT) Procedure (pdf)
- Provision and Use of Work Equipment Procedure (pdf)
- Provision of Work Experience in UWS Procedure (pdf)
- Risk Assessment Procedure (pdf)
- Smoke Free Protocol (pdf)
- Work-based Learning (Health & Safety) Procedure (pdf)
Corporate Governance
- UWS Corporate Governance Policy Statement - 2025 (pdf)
- Anti-Bribery Protocol (pdf)
- Business Travel Risk Management Procedure (pdf)
- UWS Conflict of Interest Procedure - 2025 (pdf)
- UWS Data Protection Code of Practice - 2025 (pdf)
- Donations Procedure (pdf)
- Due Diligence Procedure (pdf)
- UWS Fraud Prevention Procedure - 2025 (pdf)
- Freedom of Information Procedure (pdf)
- UWS Gifts and Hospitality Protocol - 2025 (pdf)
- Major Incident and Continuity Planning Procedure (pdf)
- Prevent Duty Events and External Speakers Protocol (pdf)
- Procedure for the Annual Statement of Assurance (pdf)
- UWS Public Interest Disclosure (Whistleblowing) Procedure - 2025 (pdf)
- UWS Records Management Protocol - 2025 (pdf)
- Risk Management Procedure (pdf)
- Safeguarding Of Children & Vulnerable Adults Procedure (pdf)
Research & Innovation
- Research and Innovation Policy Statement (pdf)
- Code of Research Practice and Research Ethics (pdf)
- Consultancy Procedure (pdf)
- Exploitation of IP Property Procedure (pdf)
- Export Control & Sanctions Procedure (pdf)
- Guidelines for Ethical Practice in Research and Scholarship (pdf)
- Research Data Management Procedure (pdf)
- Procedure for Investigating Allegations of Misconduct in Research
People and Wellbeing
The People and and Wellbeing Policy Statement sets out our commitment and the broad principles within which we will operate to support our staff in relation to the employment relationship, helping create sustainable and successful relationships between our people and the organisation.
Download our Policy Statement (pdf)People and Wellbeing have a number of procedures to help UWS achieve its strategic ambitions through our people, by fostering cultures of trust, fairness and inclusion in which people feel supported, engaged and relate to each other in a professional way. These are outline in the sections below:
Employee Relations | Equality & Diversity | Family Friendly | Resourcing | Rewards & Recognition
Employee Relations
- Absence Management Procedure
- Dignity and Respect at Work Guidelines (pdf)
- Disciplinary Procedure (pdf)
- Disciplinary Procedure - Guidelines for Employees (pdf)
- Disciplinary Procedure - Guidelines for Managers (pdf)
- Grievance Resolution Procedure (pdf)
- Guidelines: Grievance Resolution for Managers
- Guidelines: Grievance Resolution for Staff
- Guidance: Attendance During Severe Weather Conditions (pdf)
- Guidelines: Supporting Performance Improvement (pdf)
- Organisational Change Procedure (pdf)
- Guidelines: Organisational Change
- Redeployment Procedure (pdf)
- Redundancy Procedure (pdf)
- Supporting Performance Improvement Procedure (pdf)
Equality & Diversity
Family Friendly
- Adoption and Surrogacy Leave and Pay Procedure (pdf)
- Career Break Procedure (pdf)
- Carer's Fund Procedure (pdf)
- Carer's Leave Procedure (pdf)
- Dependants Leave and Pay Procedure (pdf)
- Flexible Working Procedure (pdf)
- Maternity Leave and Pay Procedure (pdf)
- Employees: Maternity Leave and Pay Guidelines (pdf)
- Guidelines: Maternity Leave and Pay for Managers
- Parental Leave Procedure (pdf)
- Paternity Leave and Pay Procedure (pdf)
- Retirement Procedure (pdf)
- Returners Scheme (pdf)
- Shared Parental Leave Procedure (pdf)
Reward & Recognition
- Academic Promotion Process (pdf)
- Additional Annual Leave Purchase (pdf)
- Associate Lecturer Procedure (pdf)
- Local Staff Recognition Procedure (pdf)
- Regrading Procedure (pdf)
- Reward and Recognition Guidance on Use of Associate Lecturers (pdf)
- Salary Recognition and Reward Procedure (pdf)
- Salary Recognition and Reward Guidance (pdf)
- Staff Pay Scales (pdf)
- STARS (under review - pdf)
- Guidelines: Starting Salary (pdf)
Last updated: 05/08/2025